Applicant and Candidate Privacy Policy
Greenphard Energy Inc. (we, our, us) is committed to protecting the privacy and security of your personal information. This policy describes how we handle personal data specifically for job applicants, in accordance with the Japanese Act on the Protection of Personal Information (APPI), the EU General Data Protection Regulation (GDPR), and the California Consumer Privacy Act (CCPA).
1. Information We Collect
In addition to the information mentioned in our General Privacy Policy, we collect the following during the recruitment process:
- Identifiers: Name, address, email address, phone number.
- Professional/Employment Information: Resume/CV, cover letter, work history, professional licenses, and references.
- Education Information: Schools attended, degrees earned, and transcripts.
- Device and Usage Information: IP address, browser type, and interaction with our application pages via cookies and tracking technologies (see Section 3).
2. How We Use Your Information
We use your personal information to:
- Assess your skills, qualifications, and suitability for the role.
- Communicate with you regarding the recruitment process.
- Verify your information and conduct background checks (where applicable).
- Ensure website security and prevent spam via hCaptcha.
- Analyze recruitment page performance using Google Analytics and Microsoft Clarity.
3. Sharing and Third-Party Services
We do not sell your personal information. Consistent with our general policy, we may share data with:
- Analytics Providers: Google Analytics and Microsoft Clarity to improve our recruitment site experience.
- Security Providers: hCaptcha to prevent unauthorized or malicious activity on our forms.
- Trusted Service Providers: Vendors who support our recruitment platform or background check services.
- User Support & Information Services: LinkedIn
4. GDPR Compliance (For EEA/UK Residents)
- Legal Basis: We process your data based on our legitimate interest in evaluating candidates, or to take steps at your request prior to entering into an employment contract.
- Data Retention: If not hired, we retain your information for two (2) years to consider you for future roles, unless you object.
- Your Rights: You have the right to access, correct, delete, or object to processing. You also have the right to lodge a complaint with a supervisory authority.
5. CCPA/CPRA Compliance (For California Residents)
- Notice at Collection: We collect the categories listed in Section 1 for the purposes in Section 2.
- No Sale or Sharing: We do not "sell" or "share" your personal information for cross-context behavioral advertising.
- Your Rights: You have the right to request deletion, correction, and to limit the use of sensitive personal information.
6. International Data Transfers
As Greenphard Energy Inc. is based in Japan, your data will be transferred to and processed in Japan. We implement appropriate safeguards (such as contractual protections) to ensure your data is protected according to international standards.
7. CONTACT US
If you have any questions or concerns about this Privacy Policy, please CONTACT US:
Company: Greenphard Energy Inc.
Representative: Takehito Nishiyama, CEO
Address: 9F SN Building, 1-4-22 Kaigan, Minato-ku, Tokyo 105-0022, Japan
Email Address: info@greenphard.com
Last updated: January 12, 2026